APPLICATION FOR HIRING OF PREMISES

These read carefully our current  'Conditions of use' before submitting any application as a condition of hiring is that you have to sign them, signifying your compliance with them. If you have any questions about whether your activity complies with this conditions, please contact the Minister to discuss your concerns - easiest option - leave a message on 01494 712479 or send an email to hgbaptistchurch@tiscali.co.uk

Scale of HIRE CHARGES from April 2010

Our Minimum hire period is for 1¹/₂ hours. After that bookings will be charged to the nearest half hour on an hourly rate. Please see chart below.

We would value punctuality of booking times especially as a courtesy to our key holders, consistent over running of session times will incur extra payment for the hirer. Please make sure you allow sufficient time in your hire period to allow for any moving or replacing of furniture to its original position which is the hirer's responsibility.

Please note that our premises are not normally available after 10.30pm.

 

	Non-Profit Making organisations   Minimum fee per session		Profit Making Organisations / Businesses Minimum fee per session
Hall only	£10.00 per hour	£15.00	£12.00 per hour	£18.00
Hall plus Kitchen facilities	£12.00 per hour	£18.00	£15.00 per hour	£22.50

 

As stated on the ‘conditions of hire’ use of kitchen facilities is limited to the making of hot & cold drinks. Use of cooker or dishwasher should be requested on the booking form and made by special arrangement with the bookings secretary.

NB A deposit of £20.00 is requested for all children’s party bookings.This cheque will be used as a deposit against damages and will not be banked unless required.

Please make cheques payable to HolmerGreen Baptist Church.

This cheque will be used as a deposit against damages and will not be banked unless required.

When your Application has been received and accepted we will send you a confirmation of your booking(s) detailing who your key holder will be (this is NOT the booking secretary) and confirming the fee to be paid. This fee will normally be expected on or before the commencement of the booking period.

HIRING OF PREMISES - CONDITIONS OF USE

CONDITIONS FOR THE USE OF THE CHURCH PREMISES

1. Use of the premises is at the discretion of the Governing Body of the Church.
2. The activity of the hirer should not be in conflict with the Christian beliefs and purposes of the Church. See "what we believe" Web page for more details.
3. The agreed fee for the use of the premises must be paid in advance of the hiring.
4. A deposit of £20 for children’s party bookings is requested. This deposit will be refunded within seven days of the hiring unless there has been any damage to the premises or the church’s furniture and equipment for which the user is responsible and in which the church shall be entitled to retain the whole or part of the deposit as security for the cost of rectifying such damage.
5. The church retains control, possession and management of the premises and the user has no right to exclude the church from the premises.
6. The User is responsible for all damage (other than fair wear and tear) to the premises or any of the church’s fixtures and fittings or equipment which is occasioned in whatever way by the use of the premises.
7. The premises may only be used by the organisation and for the purpose and during the period indicated on the application form submitted to the church.
8. After use the premises must be left in a clean and tidy condition with all furniture and equipment left in the same position.
9. Smoking is not allowed within the building.
10. The consumption of alcohol is not allowed on the premises.
11. Any form of gambling (including raffles) is strictly forbidden on the premises.
12. The User must not leave in the premises any equipment, furniture or articles of any kind unless by prior written agreement from the church who reserve the right to charge a separate fee for the provision of any such specified and agreed storage facilities.
13. The User agrees that the church accepts no responsibility for injury, damage or loss to person or property arising out of the use of the premises and the User will keep the church indemnified against any claims for which the church is not responsible.
14. The User has a responsibility to notify the church of any defect in the premises or in any of the church’s furniture or other equipment in the premises.
15. Where premises are to be used by children, the User agrees to comply with the Government’s guidelines set out in the document ‘Safe from Harm’.
16. Use of the premises for the normal functions of the church building shall have priority over any other use at all times.
17. Access to the kitchen is included in the agreement. The facilities may only be used for the preparation of hot and cold drinks unless otherwise agreed with the Booking Secretary.
18. Hirers are responsible for satisfying themselves that the premises and equipment are suitable and safe for the purposes for which they are used and that they are maintained in such a condition throughout any period of hire granted.
19. Since the church is in  a residential area and wishes to maintain harmony with its neighbours, the premises are not normally available for use after 10.30pm.
20. The church may terminate this agreement immediately at any time if there is a breach of these conditions by the User.